Faculty and Staff Software Information

Information below details how you can obtain and retain certain software as a faculty or staff member as you move through different employment stages here at UNL.

New User Setup

IT staff have access to installers for Microsoft Windows and Microsoft Office which are included in our Microsoft Campus Agreement. Contact your unit's IT personnel for installations or upgrades.

All other software titles are purchased through our online procurement system, eSHOP. To access eSHOP, you must have a firefly account and must be granted access to view eSHOP in firefly. If you do not have access please contact your department's business office. There is optional eSHOP training for those with a shopper role.

Box Storage & Collaboration

Box is a cloud-based storage and collaboration service that gives faculty, staff and students the ability to access, store, and share content securely—anywhere, anytime, on virtually any device.

You will need a MyUNL credential (e.g. jdoe3) before you can claim your UNL Box account.

Types of Information Allowed in Box

Information Yes Needs Approval* No
Research data subject to export controls    
Human subjects research data containing personally identifiable information    
Human subjects research data that is coded as long as the decryption table is not stored on Box
Research data that does not contain personally identifiable information and is not subject to export controls
Social Security Numbers    
Drivers License Numbers  
Credit Card Numbers    
Bank Account Numbers    
Electronic protected health information as defined by HIPAA    

* - Please use this form to request for information storage approval before storing it in box.

Home Use Software

As a University employee you have access to discounted software for home use. If you are looking for a title not listed below, please contact UNL Software for assistance. Additionally, many places offer discounts for University Faculty and Staff using their @unl.edu email address. We suggest http://unl.onthehub.com.

For more questions, please contact unlsoftware@unl.edu

Adobe Creative Cloud Home Use

Please Note: To be eligible for the at home use of Creative Cloud, a license must be bought by the employees department for work use. You can find this in eSHOP for $120.00 subscription based license, renewable each September 15th.

Available Home Use Licenses
Software Title Note
Symantec Endpoint Suite Antivirus provided at no cost. Requires My.UNL credentials to download
Adobe Creative Cloud $10 per year with the purchase of a work license through eSHOP. Email your PO # to unlsoftware@unl.edu to receive a purchase code for onthehub.com
Parallels $49 from onthehub.com
Microsoft Project 2016 $20, perpetual license from onthehub.com
Acrobat Pro DC There is currently no home license for this product
Microsoft Office 2016
Microsoft Home Use Program

UNL Faculty and Staff are eligible to participate in Microsoft's Software Assurance Home Use Program (HUP). This program enables you to get a licensed copy of most Microsoft® Office desktop PC applications to install and use on your home computer while you are employed by UNL.

Under the Home Use Program, faculty and staff who are users of qualifying applications at work (e.g. Office Enterprise) may acquire a licensed copy of the corresponding Home Use Program software (e.g. Office Enterprise) to install and use on a home computer. You may continue using HUP software while you are under our employment and as long as the corresponding software you use at work has active Software Assurance coverage.

Important Details - Read Carefully

  • UNL Faculty/Staff are fully responsible for complying with the software use licensing agreement.
  • Software is only for use while you are employed by UNL.
  • Software must be removed from your personal device once you are no longer a UNL employee. Please use the Software License Change/Terminate Form.
  • In the case of a Microsoft software audit, faculty/staff will assume full responsibility for software license compliance.
  • This particular program is not available to UNL students. Visit the student page regarding free access to Office 365
  • Do not distribute the program code in any printed or electronic format.
  • Faculty/Staff are responsible for the purchase and installation of software under the HUP agreement.

To order:

  1. Complete the Home User Request form to receive the access code.
  2. Place you order online at http://www.microsofthup.com. Please note that a fulfillment fee will be charged to cover packaging, shipping, and handling costs.

Employee Separation

All personal use copies purchased at a discount using your personal funds can be kept. Home use licenses, and software purchased using university or grants funds must be removed from personal machines and returned to the department.

When an employee leaves the university, please report the separation to the department IT manager and business manager. In some cases, a software license can be transferred when an employee leave the University.

If you would like to transfer or restrict/terminate a software license, please use the link below to submit a request.

What do I get when I Retire

All personal use copies purchased at a discount using your personal funds can be kept.

Examples include: Adobe Creative Cloud - full suite, Microsoft Office 2016, Microsoft Project Pro 2016, Parallels. All personal purchases can be done through a third party supplier and must be purchased strictly using personal funds and installed solely on personal machines. Installing it on university owned machines is strictly prohibited by home license agreements.

Home use licenses, and software purchased using university or grants funds must be removed from personal machines and returned to the department. Most software can easily be deactivated and uninstalled using program managers in Windows or the apps in Mac OS. For further assistance, please contact your department’s IT personnel.